In short: Moving an existing library onto software is mostly a data and habits project. A FlyLib setup organises the catalogue, registers patrons, sets circulation rules and trains library staff in stages, so the library keeps issuing books while the new system comes online.
College libraries often hold years of records in accession registers and spreadsheets. Librarians know the collection well, but finding a book, tracking overdue items or preparing stock reports takes far too long. This case study describes the challenges we see and how a FlyLib setup is approached.
The challenge: a large collection, scattered records
- Accession registers that are accurate but slow to search.
- Partial spreadsheets started by different staff in different formats.
- Circulation on paper, making overdue follow-up hard.
- Stock verification that takes weeks every year.
- Digital resources such as e-books kept separately from the print catalogue.
How the setup works
- Review existing records: we look at the registers and spreadsheets the library already has and agree how they will be brought across. The method depends on the format the data is in.
- Organise the catalogue: titles, authors, subjects and copies are set up consistently in FlyLib.
- Register patrons: students and staff are added with their borrowing rules.
- Set circulation rules: loan periods, renewals and limits for each patron group.
- Add digital assets: e-books and audiobooks sit alongside the print catalogue.
- Train library staff and switch circulation over once the catalogue is ready.
What changes
- Issue, return and renewal are recorded in seconds.
- Overdue items are visible without searching registers.
- Students and librarians can use mobile access to search the catalogue.
- Stock verification works from system records instead of weeks of manual checks.
- Print and digital resources are managed in one catalogue.
Choosing a plan
FlyLib is available in Basic (1 user), Professional (5 users) and Enterprise (unlimited users) plans. See FlyLib Studio from Raymond Cardoza Enterprises for local setup and support.
Frequently asked questions
Can we keep issuing books during setup?
Yes. The catalogue and patrons are prepared first, and circulation moves over once staff are ready.
Can existing spreadsheet data be used?
Often, yes. We review the format of your existing records and agree the best way to bring them into FlyLib.
Is FlyLib suitable for school libraries too?
Yes. FlyLib is built for public libraries, academic institutions, schools, universities and private collections.
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This case study describes a typical setup based on situations businesses bring to us; details vary by business. Prefer local support? Raymond Cardoza Enterprises in Mangaluru is an affiliate partner for FlyLib, helping libraries with setup, data migration planning and ongoing support. See FlyLib from Raymond Cardoza Enterprises.