Quick answer: Most Indian export shipments need an Importer Exporter Code (IEC), a commercial invoice, a packing list, a shipping bill filed with customs, a bill of lading or airway bill, and, depending on the product and destination, a certificate of origin and a phytosanitary or other quality certificate. Errors and mismatches between these documents are the most common cause of delays.
For suppliers of spices, cashew, agricultural produce, seafood or industrial materials, finding a buyer abroad is only half the work. The other half is paperwork, and small mistakes can hold a consignment at the port. Here is a plain-language overview.
Documents most exporters need
- Importer Exporter Code (IEC): the basic registration for exporting from India.
- Proforma invoice: the initial quotation that the buyer confirms.
- Commercial invoice: the final invoice describing goods, value and terms.
- Packing list: contents, weights and packaging of each package.
- Shipping bill: the customs declaration for export.
- Bill of lading or airway bill: issued by the carrier as proof of shipment.
Documents that depend on product and destination
- Certificate of origin: often needed to claim benefits under trade agreements.
- Phytosanitary certificate: for plant and agricultural products.
- Health or quality certificates: for food and seafood, as the importing country requires.
- Inspection reports: when the buyer asks for pre-shipment checks.
Common causes of delays
- Product descriptions, quantities or values that do not match across documents.
- Missing certificates required by the destination country.
- Incorrect product classification codes.
- Late submission of documents to the bank or buyer.
How we help
Our trading team handles export-import documentation, GST compliance, customs liaison, certificates of origin, phytosanitary certificates and DGFT-related paperwork, along with pre-shipment quality checks. See e-Commerce & Trading.
Frequently asked questions
Do I need an IEC to export?
In most cases, yes. The IEC is the basic registration required to export goods from India.
Is GST charged on exports?
Exports are generally treated as zero-rated supplies, with specific procedures to follow. Confirm the correct route for your business with your tax adviser.
Which markets do you facilitate trade with?
Our network covers South India, Bangladesh, Nepal and Gulf markets including the UAE, Saudi Arabia, Oman, Bahrain and Qatar.
Talk to us about selling or sourcing
Share your product, channels or trade requirement. We will map the setup and tell you what it takes to go live.
Call +91 98804 69174 · info@raymondcardoza.com · e-Commerce & Trading services
This guide is general information. Documentation requirements vary by product, destination and changing regulations, so confirm specific requirements before each shipment.